Where do we collect personal data from? The source of your personal data depends on whether we conduct the recruitment process internally or engage a recruitment agency. Most of the necessary and relevant personal data for the recruitment process is collected directly from you. We also collect data from the reference persons you have provided in your application and, if applicable, from others providing information about you. In some cases, we may use publicly available sources such as public registers and social media platforms to gather information in connection with a recruitment process. When we engage a recruitment agency to handle all or parts of the recruitment process, we also collect personal data shared by the recruitment agency. How do we use personal data? The collected personal data is used to conduct the recruitment process, evaluate and follow up on it, and to comply with legal requirements and regulations in the field. The following section provides an overview of how we use personal data in various situations related to recruitment. For a more detailed description, we refer to the table at the end of this privacy notice. Please note that not all the processing activities listed below may apply to you. Our need to process personal data depends on the position applied for, your communication preferences, and whether you are a candidate or a reference person. Performing Background Checks : For certain positions, we may conduct background checks. Ask us if you want to know more about this process. Conducting the Recruitment Process : We use your personal data to manage the recruitment process, such as receiving and reviewing your application documents (e.g., CV and cover letter), evaluating the application, and communicating during the recruitment process. Reference Checking : We process personal data in connection with reference checks within the framework of a recruitment process, such as communicating and collecting your opinion about the candidate. Personality and Skill Tests : As part of the recruitment process for certain positions, we conduct personality and skill tests. If applicable, we will inform you separately and request your consent. Monitoring and Evaluating the Recruitment Process : We use your personal data to evaluate and follow up on the recruitment process, such as comparing different candidates or generating statistics on the number of applications per position. Managing Legal Claims : We use your personal data when necessary to manage legal claims, such as in connection with legal proceedings. For this purpose, we may share certain information with other recipients, as detailed below. Fulfilling Legal Obligations : In some cases, we need to process personal data to fulfill a legal obligation, such as the Employment Protection Act (1982:80 “LAS”) and the Discrimination Act (2008:567). Where do we store personal data? We always strive to process your personal data within the EU/EEA. If it becomes necessary to transfer your personal data, we will ensure the protection of your data as described below. For transfers to the USA, either (i) adequacy decisions from the EU Commission for third parties that have joined the EU-US Data Privacy Framework (available [here](article 45 in GDPR)), or (ii) EU Commission's standard contractual clauses (available [here](article 46 in GDPR)) are applied for other third parties in the USA. For transfers to other countries outside the EU/EEA, we include EU Commission's standard contractual clauses (available [here](article 46 in GDPR)). We take additional technical and organizational security measures as needed, such as encryption and pseudonymization.
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